Senior Executive Assistant

Company profile

Our client, is seeking a skilled Senior Executive Assistant to support its executive leadership team.
In this pivotal role, you'll manage calendars, coordinate meetings, prepare high-level reports and presentations, and handle confidential information with discretion. You’ll be the key link between departments, ensuring smooth communication and efficient administrative operations while representing the major shareholder’s interests.

Job description

In this role, you will be the right hand to the executive leadership team — keeping operations smooth, schedules aligned, and communication flowing.

As part of this role, you will be entrusted with the following responsibilities:

• Providing high-level administrative support to the executive team.
• Managing calendars, scheduling meetings, and coordinating executive communications.
• Overseeing daily office operations to ensure an organized and efficient work environment.
• Acting as a key liaison between executives and internal/external stakeholders.
• Handling confidential information with discretion and professionalism.
• Preparing agendas, taking minutes, and following up on action items from executive meetings.
• Organizing materials and technology for executive meetings and presentations.
• Coordinating complex travel arrangements and creating detailed travel itineraries.
• Preparing, editing, and managing executive-level documents, reports, and presentations.
• Planning and executing internal and external events, including logistics and vendor coordination.
• Identifying and implementing improvements to administrative processes and office procedures.
• Maintaining strong working relationships with internal departments and external partners.
• Supporting special projects by managing timelines, deliverables, and administrative tasks.
• Collaborating with departments such as HR, Finance, IT, and Admin to ensure cross-functional support.
• Engaging with clients, suppliers, service providers, and industry partners on behalf of the executive team.
• Assisting in the preparation and coordination of the Business Steering Committee meetings.

Job requirements

To thrive in this role, you’ll need to be both highly organized and adaptable—able to keep things running smoothly while staying cool when plans change.

Here’s what we’re looking for:

Strategic Skills:

• Juggles multiple priorities while staying ahead of executive needs.

• Expert organizer of meetings, events, and travel with flawless logistics.

• Constantly improves processes to boost efficiency.

Operational Skills:

• Masters calendar, communication, and office management.

• Tech-savvy with Microsoft Office and quick to fix minor glitches.

• Keeps all records organized and confidential.

Power Skills:

• Clear, professional communicator in any format.

• Builds strong relationships and drives team collaboration.

• Detail-oriented—nothing slips through the cracks.

• Proactive and owns priorities with urgency.

• Adapts fast in dynamic, changing environments.

• Trusted to handle sensitive info with utmost discretion.

What We’re Looking For:

• Bachelor’s degree in Business, Management, or related field; professional certification a plus.
• 5 – 10 years supporting senior or C-suite executives, managing complex calendars, meetings, and confidential communications.
• Skilled in office management, travel coordination, event planning, and document preparation.
• Strong stakeholder engagement with excellent English and advanced Spanish; Dutch or Papiamento is a plus.
• Proficient in Microsoft Office and administrative software, with a focus on process improvement.
• Detail-oriented, discreet, proactive, and dedicated to supporting executive leadership with professionalism and efficiency.

Are you the Senior Executive Assistant we’re looking for? Take the next step in your career and apply today to join a dynamic leadership team!